Airport Conference Center Facility Guidelines

Payment for Services

You must provide credit card information when your reservation is confirmed. Payment is due the day of your meeting.

American Express, Visa or MasterCard credit cards and business checks are the only form of payment accepted for Conference Center use. We are sorry; we cannot accommodate other credit cards at this time.

Display and Promotional Materials

Advertising and promotional materials can only be displayed and/or distributed inside of the booked conference room. Please do not nail, tape, staple, tack or otherwise adhere objects to any painted, fabric, vinyl, glass or wood surfaces. We have provided tackable surfaces for use with push pins only in the meeting rooms. If you have a need for this, please see any of our team for assistance, ideas or alternatives.

Please do not hang objects from light fixtures (including support structures), air vents or drop-down projection screens.

If you wish to use confetti or unconfined sand (or a similar material) in your décor, please be aware that a surcharge will be assessed for cleanup.

Damage to Property

Conference Center users must reimburse the Port of Seattle for any damage or loss involving furniture, fixtures or equipment, based on a pre- and post-inspection by the Conference Center Coordinator or authorized representative.

Deliveries

Delivery and removal of all client materials, supplies or equipment must be arranged through Conference Services. The Conference Services staff does not inventory deliveries. All client materials and equipment must be removed after the event.

Items Left In Conference Rooms

The Port is not responsible for items left in any of the rooms by users; however, we will make every effort to return property to the rightful owner. Unclaimed or unidentified items of value will be held at the Airport's Lost and Found office.

Use of Lobby Areas

The lobby areas may not be used for meeting break-out space. Food and beverages must be consumed inside of the conference room. If additional space is needed for break-out sessions or meals, please reserve space well in advance of your meeting.